Old MM: Membership Clean-Up

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Once every one to two years, the Department of Membership holds a Community Membership clean-up to determine which members are inactive (excepting those who are currently on official Leaves of Absence), and who appear to not have an interest in continuing their membership in our community.

For a Tower membership clean-up, threads will be started around the boards asking for all Community Members to read and respond. The Master/Mistress of Novices and Recruits and the Master/Mistress of Accepted and Soldiers will start threads in their respective forums, and the Director will start a thread for members in General. These threads will stay up for two to four weeks. During that time, all active members of the Tower should post in these threads. If you know of someone who is on a leave of absence, you may post for them as well.

After these threads have been up for a reasonable amount of time, the Department of Membership will work on compiling a list of those who have not responded and who are not on a leave of absence. The Director of Membership or the appropriate Community Membership administrator will then attempt to email this list of people. Up to three emails may be sent in an attempt to contact these Community Members. If there are other avenues to explore (relatives who are on the site, real life friends who are on the site), the Director and administrators will use those as well.

After all efforts have been made to contact these Community Members, a final list will be compiled of all of those who have not responded to any of our attempts to contact them. The Director will then remove these Community Members from our membership databases. They will be removed from our Who's Who and from all usergroups on the boards.

Junior Members who want to return after they have been removed in a clean-up may be allowed to return at the same rank at the discretion of the Director of Membership, otherwise they lose their rank and must return as Citizens. Senior Members who want to return may do so as a Senior Member and should contact their Community Membership administrator to be added back into their respective forums.

For a City clean-up, the Mayor will post in the City Hall. The procedure is similar-—all Citizens will have two to four weeks to respond to the thread. At the end of that time, all Citizens who did not respond will be removed from the Citizens/Resident Citizens usergroups. Should a Citizen wish to return, an email to the Mayor will result in a re-instatement of the Citizen's rank and usergroup permissions.

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