View source for Maintaining Staff Pages

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Most [[Tower Roles]], or jobs on the site, change occasionally, either on rotation, or when the incumbent steps down. Whenever there's a change in who holds a Tower Role, several pages must be updated. These changes are implemented by the [[Tower Historian]]. 

This page will cover what must be changed in general and what must be changed for specific roles.

==In General==
For each change the following must be done:

*The Who's Who page of the member '''leaving''' a position should be updated.
#The name of the role should be moved from the Current heading to the Previous heading on the member's Who's Who page, and you should add the date of the last day they served in that role.
#The role removed from the member's Tower title if it is in the info box (this is the box on the upper right side of the member's Who's Who page).
#The member should be taken out of whatever categories they are no longer part of (for example, if they are no longer part of the [[Department of Technology]], then <nowiki>[[Category:Department of Technology]]</nowiki> should be removed from the bottom of their Who's Who page).
*The Who's Who page of the member(s) '''joining''' a position should be updated.
#The role should be added to the member's Current heading with a start date. Use the role's template or link where possible. All current roles should already have their own page.
#The role should be added to their Tower title in their info box (this is the box on the upper right side of the member's Who's Who page). If the member already has a title, the highest ranking position should be used (i.e. Executive before Administrator, Administrator before Staff). If positions are at the same level, the most senior role should be used.
#They should be added to whatever categories they are now a part of.
*The Staff pages should be updated:
#[[Current Positions]]
#[[Administrative and Staff Positions in 2022]]
#The Departmental page - Department of XYZ (Positions) should be updated, e.g., [[Department of Research and Records (Positions)]]
#The page for the role should be updated. For example, see [[Tower Historian]]. The previous member(s) to serve in that position should be moved to the Previous section with an end date, and the new member(s) should be added to the Current section with a start date.

==For specific roles==
===Ajah and Company positions===
===={{hoa}}s and {{CC}}s====
{{hoa}}s and {{CC}}s generally rotate every 18 months, though this schedule is sometimes disrupted on an individual basis.
=====Becoming a {{hoa}} or {{CC}}=====
When a person becomes a {{hoa}} or {{CC}}, there are several pages to update:
*The person's actual profile page:
**Under "Tower Involvement: Current" add '''<nowiki>*{{head}} of the {{green2}}: Start Date - present</nowiki>''', inserting <nowiki>{{head}} or {{CC}}</nowiki>, the person's appropriate [[Maintaining_Who%27s_Who_Pages#Aspired|group affiliation template]], and the date they started serving (Example: "January 1, 2022 - present").
*In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" insert <nowiki>{{hoa}} or {{CC}}</nowiki>, as appropriate.
**Add the category <nowiki>[[Category:Current Membership|A]]</nowiki> to the bottom of their profile.
**Add the category <nowiki>[[Category:Current Administrators]]</nowiki> to the bottom of their profile.
*Add the person's name to the [[Head of Ajah (TarValon.Net)]] or [[Company Commander]] page with the appropriate date and under their group affiliation heading.
*Add the person's name to [[Current_Positions#Community_Group|Current Positions: Community Groups]] under their appropriate group affiliation.
*Update the name of the Ajah Head or Company Commander in question on the [[Ajahs and Companies (TarValon.Net)|Ajahs and Companies]] page.
*Go to the [[:Category:Administrative_and_Staff_Positions|Administrative and Staff Positions]] category and click on the appropriate list (for example, if the person served in 2022, then click on [[Administrative and Staff Positions in 2022]]). Then list them under Community Groups.

=====Finishing service as a {{hoa}} or {{CC}}=====
When a person finishes their term as a {{hoa}} or {{CC}} or steps down from that position, there are several pages to update:
*The person's actual profile page:
**Move '''<nowiki>*{{head}} of the {{green2}}: Start Date - End Date</nowiki>''' or the equivalent line from "Tower Involvement: Current" to "Tower Involvement: Previous"
**If the person has served several terms as a {{hoa}} or {{CC}}, then create a bulleted list of the dates that they served. [[Jaryd_Kosari#Previous_2|Here's an example.]]
*In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" remove <nowiki>{{hoa}} or {{CC}}</nowiki>, as appropriate.
**Remove the category <nowiki>[[Category:Current Membership]]</nowiki> from the bottom of their profile (unless they are continuing to serve in another [[Department of Membership]] position).
**Remove the category <nowiki>[[Category:Current Administrators]]</nowiki> from the bottom of their profile (unless they are currently serving in another staff position).
*Remove the person's name from [[Current_Positions#Community_Group|Current Positions: Community Groups]].
*Enter the end date of their service as a {{hoa}} or {{CC}} on the [[Head of Ajah (TarValon.Net)]] or [[Company Commander]] page.
*Go to the [[:Category:Administrative_and_Staff_Positions|Administrative and Staff Positions]] category and click on the appropriate list (for example, if the person served in 2022, then click on [[Administrative and Staff Positions in 2022]]). Then add the end date of their service as a {{hoa}} or {{CC}}.
*Go to [[Admin Positions (Time Served)]]. Go to the person's row and change "Current" from "Yes" to "No." If you do not feel comfortable editing a wiki table, then email the [mailto:library@tarvalon.net Director of Research and Records] and the [mailto:historian@tarvalon.net Tower Historian] and tell them what information needs to be updated. Then one of them will update the table.

===={{heart}}s and {{HG}}s====
{{heart}}s and {{HG}}s generally rotate every 6 months with the changing of the [[Hall of Sitters and Warder Council|Hall]], though this depends on the policies of each {{ajah}} or [[Company]]. 
=====Becoming a {{heart}} or {{HG}}=====
When a person becomes a {{heart}} or {{HG}}, there are several pages to update:
*The person's actual profile page:
**In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" insert <nowiki>{{heart}} or {{HG}}</nowiki>, as appropriate.
**Under "Tower Involvement: Current" add '''<nowiki>*{{heart}} of the {{green2}}:,</nowiki> '''inserting <nowiki>{{heart}} or {{HG}}</nowiki>, the person's appropriate [[Maintaining_Who%27s_Who_Pages#Aspired|group affiliation template]], and the date they started serving (Example: "{{heart}} of the {{green2}}: April 1, 2022 - present").
**Add the category <nowiki>[[Category:Current Membership]]</nowiki> to the bottom of their profile.
**Add the category <nowiki>[[Category:Current Staff]]</nowiki> to the bottom of their profile.
*Add the person's name to the [[Heart]] or [[Honor Guards]] page with the appropriate date and under their group affiliation heading.
*Add the person's name to [[Current_Positions#Community_Group|Current Positions: Community Groups]] under their appropriate group affiliation.
*Go to the [[:Category:Administrative_and_Staff_Positions|Administrative and Staff Positions]] category and click on the appropriate list (for example, if the person served in 2022, then click on [[Administrative and Staff Positions in 2022]]). Then list them under Community Groups.
*Go to [[Staff Positions (Time Served)]]. Add the person's name (if it's not already there) and fill in the rest of their row of the table as appropriate. If you do not feel comfortable editing a wiki table, then email the [mailto:library@tarvalon.net Director of Research and Records] and the [mailto:historian@tarvalon.net Tower Historians] and tell them what information needs to be updated. Then one of them will update the table.

=====Finishing service as a {{heart}} or {{HG}}=====
When a person finishes their term as a {{heart}} or {{HG}} or steps down from that position, there are several pages to update:
*The person's actual profile page:
**Move '''<nowiki>*{{heart}} of the {{green2}}: Spring 2013</nowiki>''' or the equivalent line from "Tower Involvement: Current" to "Tower Involvement: Previous"
**If the person has served several terms as a {{heart}} or {{HG}}, then create a bulleted list of the dates that they served. [[Jaryd_Kosari#Previous_2|Here's an example.]]
*In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" remove <nowiki>{{heart}} or {{HG}}</nowiki>, as appropriate.
**Remove the category <nowiki>[[Category:Current Membership]]</nowiki> from the bottom of their profile (unless they are continuing to serve in another [[Department of Membership]] position).
**Remove the category <nowiki>[[Category:Current Staff]]</nowiki> from the bottom of their profile (unless they are currently serving in another staff position).
*Remove the person's name from [[Current_Positions#Community_Group|Current Positions: Community Groups]].
*Enter the end date of their service as a {{heart}} or {{HG}} on the [[Heart]] or [[Honor Guards]] page.
*Go to the [[:Category:Administrative_and_Staff_Positions|Administrative and Staff Positions]] category and click on the appropriate list (for example, if the person served in 2022, then click on [[Administrative and Staff Positions in 2022]]). Then add the end date of their service as a {{heart}} or {{HG}}.
*Go to [[Staff Positions (Time Served)]]. Go to the person's row and change "Current" from "Yes" to "No." If you do not feel comfortable editing a wiki table, then email the [mailto:library@tarvalon.net Director of Research and Records] and the [mailto:historian@tarvalon.net Tower Historians] and tell them what information needs to be updated. Then one of them will update the table.

===={{sitter}}s and {{wc}}s====
{{sitter}}s and {{wc}}s rotate every 6 months. There are two terms each year: Spring and Fall (insert the appropriate year). Spring term runs from April 1 to September 30, and Fall term runs from October 1 to March 31. If a person serves several consecutive terms (for example, from April 1, 2009 to September 30, 2010), you would list three dates for their service: Spring 2009, Fall 2009, and Spring 2010.

=====Becoming a {{sitter}} or {{wc}}=====
When a person becomes a {{sitter}} or {{wc}}, there are several pages to update:
*The person's actual profile page:
**Under "Tower Involvement: Current" add '''<nowiki>*{{sitter}} for the {{green2}}: {{spring18hall}}</nowiki>''', inserting <nowiki>{{sitter}} or {{wc}}</nowiki>, the person's appropriate [[Maintaining_Who%27s_Who_Pages#Aspired|group affiliation template]] and the appropriate template for the Hall term they're serving.
*In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" insert <nowiki>{{sitter}} or {{wc}}</nowiki>, as appropriate.
**Add the category <nowiki>[[Category:Current Hall]]</nowiki> to the bottom of their profile.
**Add the category <nowiki>[[Category:Current Staff]]</nowiki> to the bottom of their profile.
*Add the person's name at [[Hall of Sitters and Warder Council]] under the appropriate term and group affiliation. If the term's heading hasn't been created yet, create it.
*Add the person's name to [[Current_Positions#Hall_of_the_Tower|Current Positions: Hall of the Tower]] under their appropriate group affiliation
*Go to the [[:Category:Administrative_and_Staff_Positions|Administrative and Staff Positions]] category and click on the appropriate list (for example, if the person served in the Hall in 2022, then click on [[Administrative and Staff Positions in 2022]]). Then list them under Hall of the Tower.
*Go to [[Hall of Sitters and Warder Council (Time Served)]]. Add the person's name (if it's not already there) and fill in the rest of their row of the table as appropriate. If you do not feel comfortable editing a wiki table, then email the [mailto:library@tarvalon.net Director of Research and Records] and the [mailto:historian@tarvalon.net Tower Historians] and tell them what information needs to be updated. Then one of them will update the table.

=====Finishing service as a {{sitter}} or {{wc}}=====
When a person finishes their term as a {{sitter}} or {{wc}} or steps down from that position, there are several pages to update:
*The person's actual profile page:
**Move '''<nowiki>*{{sitter}} for the {{green2}}: Spring 2013</nowiki>''' or the equivalent line from "Tower Involvement: Current" to "Tower Involvement: Previous"
**If the person has served several terms as a {{sitter}} or {{wc}}, then create a bulleted list of when they served. [[Valadilene_Aldieb#Previous|Here's an example]]. If the person served a partial term then list the specific dates they served.
*In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" remove <nowiki>{{sitter}} or {{wc}}</nowiki>, as appropriate.
**Remove the category <nowiki>[[Category:Current Hall]]</nowiki> from the bottom of their profile.
**Remove the category <nowiki>[[Category:Current Staff]]</nowiki> from the bottom of their profile (unless they are currently serving in another staff position).
*Remove the person's name from [[Current_Positions#Hall_of_the_Tower|Current Positions: Hall of the Tower]].
*Go to [[Hall of Sitters and Warder Council (Time Served)]]. Go to the person's row and change "Current" from "Yes" to "No." If you do not feel comfortable editing a wiki table, then email the [mailto:library@tarvalon.net Director of Research and Records] and the [mailto:historian@tarvalon.net Tower Historians] and tell them what information needs to be updated. Then one of them will update the table.

===Forum {{mod}}s===
Many of our members volunteer their time to moderate public forums. Here's how to update the library when someone begins or finishes a term as a {{mod}}.
====Templates for various forums====
When you update a member's page to show they're a moderator, you need to specify which forum they're moderating. Here's a list of templates we have for each forum name.
*<nowiki>{{general}}</nowiki> becomes {{general}}
*<nowiki>{{frivolous}}</nowiki> becomes {{frivolous}}
*<nowiki>{{CE}}</nowiki> becomes {{CE}}
*<nowiki>{{owah}}</nowiki> becomes {{owah}}
*<nowiki>{{library}}</nowiki> becomes {{library}} (the book forums)
*<nowiki>{{Discussion A}}</nowiki> becomes {{Discussion A}}
*<nowiki>{{Discussion B}}</nowiki> becomes {{Discussion B}}
====Becoming a {{mod}}====
When a person becomes a {{mod}} there are several pages to update.
*The person's actual profile page:
**Under "Tower Involvement: Current" add '''<nowiki>*{{CE}} {{mod}}: Begin date - present</nowiki>''', inserting the appropriate forum template. 
*In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" insert <nowiki>{{mod}}</nowiki>.
**Add the category <nowiki>[[Category:Current Moderators and Operators]]</nowiki> to the bottom of their profile.
**Add the category <nowiki>[[Category:Current Staff]]</nowiki> to the bottom of their profile.
*Add the person's name to the [[Forum Moderator]]s page with the appropriate date and under their forum's heading.
*Add the person's name to [[Current_Positions#Department_of_Moderators|Current Positions: Department of Moderators]] under their forum's heading.
*Go to the [[:Category:Administrative and Staff Positions|Administrative and Staff Positions]] category and click on the appropriate list (for example, if the person served in 2022, then click on [[Administrative and Staff Positions in 2022]]). Then list them under [[Administrative_and_Staff_Positions_in_2022#Forum_Moderators|Forum Moderators]].

====Finishing service as a {{mod}}====
When a person finishes their term as a {{mod}} or steps down from their position, there are several pages to update.
*The person's actual profile page:
**Move '''<nowiki>*{{CE}} {{mod}}: Begin date - present</nowiki>''' or the equivalent line from "Tower Involvement: Current" to "Tower Involvement: Previous"
*In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" remove <nowiki>{{mod}}</nowiki>.
**If the person has served several terms as a {{mod}}, then create a bulleted list of the dates that they served. [[Jaryd_Kosari#Previous_2|Here's an example.]]
**Remove the category <nowiki>[[Category:Current Moderators and Operators]]</nowiki> from the bottom of their profile (unless they are continuing to serve in another [[Department of Moderators]] position).
**Remove the category <nowiki>[[Category:Current Staff]]</nowiki> from the bottom of their profile (unless they are currently serving in another staff position).
*Remove the person's name to [[Current_Positions#Department_of_Moderators|Current Positions: Department of Moderators]] under their forum's heading.
*Go to the [[:Category:Administrative and Staff Positions|Administrative and Staff Positions]] category and click on the appropriate list (for example, if the person served in 2022, then click on [[Administrative and Staff Positions in 2022]]). Then add the end date of their service as a {{mod}}.
*Go to [[Staff Positions (Time Served)]]. Go to the person's row and change "Current" from "Yes" to "No." If you do not feel comfortable editing a wiki table, then email the [mailto:library@tarvalon.net Director of Research and Records] and the [mailto:historian@tarvalon.net Tower Historians] and tell them what information needs to be updated. Then one of them will update the table.

[[Category:Library Manual]]