Difference between revisions of "Fall 2014 Admin Meeting"

Revision as of 07:05, 17 October 2014

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Agenda

Amyrlin

amyrlin@tarvalon.net

• Welcome to the new Amyrlin!
• Integration: current progress and next steps

Keeper

keeper@tarvalon.net

• Hall of the Tower: old and new responsibilities
• Membership Manual: due for some updates

CFO/Shatayan

shatayan@tarvalon.net

• New fiscal year schedule
• Review of Budgets/Financial planning
• Status update of past year tax amendments

Archivist

archivist@tarvalon.net

• Merits: current status and discussion progress

Mods & Ops

moderators@tarvalon.net

• Reorganization of Discussion Halls
• Return of the Guilds

Marketing

marketing@tarvalon.net

• Logo Progress
• MAC/EMC review
• Future Logos
• Looking ahead- incoming projects

Events & Converences

events@tarvalon.net

• Event numbers and views on new CE / BI selection process
• Process review for bidding for events for NA

Technology

technology@tarvalon.net

• vBulletin status update (upgrade to 5.1)
• SSL Status
• Raising Tests
• Membership Database

Community Outreach

outreach@tarvalon.net

• Welcome to Aryawnah!
• Feast of Lights
• Upcoming festivals/community event planning

Administration

administration@tarvalon.net

• Upcoming MS prep
• AR prep with planning on having all sections received by 31 Jan 2015.

Membership

membership@tarvalon.net

• Merging Mayor emails - changing city apps
• Conclusion to giving admin delete rights
• Allowing admins to see who is in their user group

Notes

Integration

First round demotes

• Folks who demote for the purpose of changing paths in January 2015 will not need to go through the Hall again
• If Bob Gaidin thinks he wants to be Aes Sedai, he may demote in January. Bob guests with Ajahs and Companies, and picks an Ajah. When he’s ready to be raised to Senior Member again, his Head of Ajah will email Sa'areah, the Director of Membership, and he will be raised to Aes Sedai. He will not have to go in front of the Hall if he switches from Gaidin to Aes Sedai.
• If, however, Bob Gaidin demotes, guests with Ajahs and Companies, and decides to go to another Company than he was previously in, he will then be required to pass through the Hall again, as a normal demotee.
• As with a regular demotion, if Bob Gaidin is bonded when he demotes, that bond will be dissolved.

Advancing Through the Ranks

• This was one area where no consensus was reached in the focus group. So we're going to keep our titles as they are for now, and we can revisit next summer to see if it's working.
• Citizens coming into the Tower will have the option of title: Novice or Recruit. This does not reflect the ultimate path they will follow. They will remain a Novice or Recruit until they are raised to Tier 2...
• Where they can choose either the Accepted or Soldier title. Again, the title they choose at that time does not necessarily reflect which path they will follow. Accepteds will be able to guest with Ajahs and Companies, and the same goes for Soldiers. Soldier Bob will be able to aspire to an Ajah if he chooses, and Accepted Bob will be able to aspire to a Company.
• Upon Aspiration, the title will change to reflect the path – those who aspire to a Company will become Soldier, and those who aspire to an Ajah will become Accepted.

Mentors and Mentees

• Note: Current JMs will not be automatically switched to the new system. It will require an email to your membership admin to get a second mentor or a mentor of the other path.
• Upon entering the Tower, Tier 1’ers will fill out a survey, as will SMs who wish to be mentors, and mentors will be assigned based on those surveys. This is to ensure that you have something in common with your mentor/mentee. Mentees will be able to request a specific mentor, but that assignment depends on how many mentees the requested mentor already has (read on for those details!).
• Tier 1 folks are assigned a mentor who, well, mentors them. Mentors provide general guidance through the steps of becoming a Senior Member, answering questions, providing an ear to listen and possibly a shoulder to cry on when naughty Novices get slippered by the Mistress of Novices.
• The (previously) male side of the Tower has had a 2-mentor system in place for a while now. It's working! So we decided that it may well work for everyone. Here's how that will look:
• Each Tier 1 member will get two mentors, one Gaidin, one Aes Sedai, gender irrelevant. However, if the Tier 1 person specifically requests same-gender or opposite-gender mentors for their own comfort, gender preference will override the two-track mandate until we have enough women as Gaidin and men as Aes Sedai to meet stated gender preferences. (Meaning: Soldier Jane requests female mentors, but there are no female Gaidin yet, so she will have 2 Aes Sedai mentors.)
• Individual mentors will be restricted to two mentees, and mentors will go back into the pool of mentors when one of their mentees is raised or deemed inactive after a period of 6 months. Mentors can be in 2 mentor teams at a time (one team for each JM being mentored).
• If a mentor becomes inactive, a secondary mentor with no active mentees will be chosen to replace the inactive mentor. If the inactive mentor is in 2 teams, 2 secondary mentors will be chosen.
• If an inactive mentee returns and their previous mentors are unavailable, new mentors will be selected. If a mentee posts an extended LoA and returns, they may petition their membership administrator to have their previous mentor.
• If we reach the point that we have more mentees than mentors, we can reevaluate the guidelines.

Junior Member Administration

• We currently have four wonderful people serving as administrators to the JMs. When we integrate, what the heck do we do with four when everyone’s treated as the same rank?
• The four currently in office will stay in office until their terms run out. Eventually, we will have a Mistress of Novices and a Captain of Soldiers. These two will serve their terms, and then when they’re done, we will hire for a Mistress/Master of Tier 1 (title to be determined ) and a Master/Mistress of Tier 2 (again, title to be determined).

Junior Members of the Tower Forums

• We’re going to combine the Hallways and Gatehouse. This forum will be open to JMs and SMs.
• We’ll have the Barracks/Dormitories combined. JMs can choose their roommates by gender, if they'd like, but if no preference is stated, you may end up with men and women.
• There will also be an understanding that you should be invited into a room to participate. If you are asked to leave, you should do so gracefully and without flouncing.
• Barracks/Dorms will be open to JMs and SMs.
• We will have two membership admin offices, one for Tier 1 and one for Tier 2. These will be open to JMs and SMs.
• Junior Member only forum to be created