Spring 2017 Admin Meeting

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Agenda

Keeper

keeper@tarvalon.net

  • Bonding Discussion Group update

Archivist

archivist@tarvalon.net

  • Merits

Marketing

marketing@tarvalon.net

  • Turnover
  • General updates

Events & Conferences

events@tarvalon.net

  • Turnover
  • 2018 Anni

Technology

technology@tarvalon.net

  • New forum software

Research

research@tarvalon.net

  • Membership Survey focus

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Notes

Written by Rhed al'Tere, Amyrlin Seat, unless otherwise specified

Introduction

Welcome to the Admin Meeting Discussion for Spring 2017!

Keeper

keeper@tarvalon.net

Archivist

archivist@tarvalon.net

Merits

A proposal was received that community group-specific roles deserve recognition. These are unofficial roles, and do not have the moderator powers that the official role of Heart or Honor Guard have. Though the workload can be substantial, it is not even across groups, and we felt that a merit specific to these roles wouldn’t be appropriate. However, we think recognizing contribution within a community group is a good thing. We concluded that this is best done by once a year asking the Heads of Ajah/Company Commanders to nominate someone from their group to receive the Award/Merit. This would be a Silver Merit that does not become Gold if earned more than once. It would be eligible to contribute to the Alchemist Merit.

Department of Marketing

marketing@tarvalon.net

General update and Turnover

Everything is ready for the new Director of Marketing to jump in. Most of JordanCon marketing planning is done, though some is waiting for the new DoMark.

Department of Moderators and Operators

moderators@tarvalon.net

Department of Events and Conferences

events@tarvalon.net

Anni

Anni was a success! Huge kudos to Viv, who served as Local Liaison and Mistress of Revels. The raffle went well and seems better than da’covale; we'll likely continue doing the raffle/silent auction style of fundraising.

Department of Technology

technology@tarvalon.net

Forum Software

New forum software is being tested. There are a lot of good things about the new software, huge improvements over vBulletin. Mendo will be making a post soon regarding the good...and the less good. The current theme will probably not import directly, but a new one is being prepared. (New shinies!)

IRC

IRC replacements are being considered. The likely choices are either our own server or Discord. There are privacy issues with Discord, as the Terms of Service allows data mining. We will investigate to see if there are any potential liability issues for the Tower. Discord also has text permanence, which has both advantages and disadvantages.

Voice Chat

We discussed a voice chat, and Mother in particular is nervous about it, but could be convinced. No specific plans to institute voice chat right now.

Department of Research and Records

library@tarvalon.net

Annual Report

We're waiting for one section, which will be turned in this week. Next year, there will be a hard deadline of March 1 so the report can be released in the first quarter.

Membership Survey

We plan to have a focused, trimmed down Survey this year. (You're welcome Cahalan.) The current aim is to open it June 1.