Outreach Activities Graphics Coordinator

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The Outreach Activities Graphics Coordinator is a staff role in the Department of Community Outreach working with and for the Outreach Activities Coordinator and overseeing the OA Graphics team. It ensures all graphics needed for an event are done on time and meet the required graphics specs and standards, as well as helping the OA Graphics team hone their skills.

Department: Department of Administration

Position Level: Staff

Rotation: Non Rotating

Merit Eligibility: Staff Merit

Chain of Command

The Outreach Activities Graphics Coordinator reports directly to the Outreach Activities Coordinator and then to the Director of Community Outreach.

Duties and Responsibilities

  • Actively participate in and oversee the brainstorming and creation of graphics for the four annual freeweeks as well as other events
  • Manage the OA Graphics team and communicate with the OAC and/or Director of Community Outreach regarding any suggestions, problems or concerns
  • Balance the capabilities and capacities of OA Graphics team members against the graphics workload to ensure everyone is challenged but not overwhelmed
  • Ensure graphics are completed by deadline, either by the assigned Graphics team member or an emergency substitute, or finally by the OAGC themself
  • Ensure graphics meet the required specs and the desired standards


Time Commitment


  • Must be a member in good standing.
  • Must be willing and able to be available to the members of the OA Graphics team for consultation, training and mentoring in the creation and production of graphics and imagery
  • Must be willing to spend approximately 10-15 hours a week on the boards for planning, and more hours as needed during events and freeweeks
  • Must have experience and skill with graphics creation, preferably with Photoshop, Illustrator, GIMP and/or similar software

Non Essential Qualifications

Experience within Outreach Activities is a plus but not a necessity


Previously this was an Admin position in the Department of Marketing. The role was originally known as the Online Events Graphics Coordinator and it acted as a liaison between the Department of Marketing and the Department of Community Development.
In May 2011, the name of the role changed to Outreach Activities Graphics Coordinator and it acted as a liaison between the Department of Marketing and the Department of Community Outreach.
In November 2011, this role was changed to a staff position and the duties were changed to work with Graphics staff in the Department on the Outreach Activities Team rather than liaise with Marketing's team.

Outreach Activities Graphics Coordinators

  • Ivien Tarkand: December 3, 2012 - September 15, 2013
  • Miya Kiyoshi: December 1, 2011 - December 2, 2012
  • Aldus Tyloredrid: July 14, 2010 - November 10, 2011 - Held the position prior to its change from an admin position.